What We Do

Billing Coordinator

Job Title:               Billing Coordinator

Department:        Business Office

Reports To:           Accounts Receivable Supervisor



Provide routine accounting support under supervision and within established company guidelines. Position requires flexibility, good interpersonal skills, proficient mathematical and accounting skills, and the ability to work well with all levels of internal management and staff.

Essential Responsibilities

  • Follows all GCW Core Competencies and Values.
  • Assist Accounts Receivable as required.
  • Ensures accuracy of invoices, contracts, and contract amounts.
  • Works closely with Project Managers to coordinate and assist with all invoice related activities.
  • Responsible for all customer invoicing, including preparing, verifying for accuracy, and mailing invoices to clients.
  • Input data and ensure accurate filing for all accounting invoices and transactions. Identifies and retrieves requested materials from the files.
  • Generate, compile, and reconcile monthly reports and accounting ledgers as needed.
  • Address customer inquiries or disputes in a professional and effective manner.
  • Locates materials requested and pulls them from the files.
  • Provide coverage for the duties performed by the other staff within the department as needed.

Knowledge, Skills, and Abilities

  • Good working knowledge of Deltek Vision/Vantagepoint and Microsoft programs.
  • Comfortable with mathematics and financial data.
  • Ability to read and comprehend technical or compliance instructions, presentations, and memos.
  • Ability to write compliance correspondence.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Ability to apply common sense understanding to carry out instructions furnished in written or oral form.
  • Ability to meet deadlines and work well under stress.
  • Must be self-motivated.

Supervisory Responsibilities

This position does not have supervisory or oversight responsibilities.

Education and Experience Requirements

  • College-level accounting classes or Accounting Degree preferred, not required.
  • Minimum of 2 or more years of hands-on accounts receivable/billing experience.
  • Experience in the AEC (architecture, engineering, construction industry strongly preferred, but not required).

Certificates, Licenses, Registrations

General Office, MS Word, PowerPoint, Windows, MS Excel, Outlook, Deltek Vision or Vantagepoint (or equivalent accounting software) experience. Valid driver’s license.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, use hands, stand, walk, bend and have specific vision abilities to include close and distance vision, and ability to adjust focus working with computer and business equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment is a typical office settings. Characteristics described are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low.

Please note this job description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This job description is not intended to create or imply an employment contract; the employee/employer relationship remains at-will.

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